Academic administrator

Tuesday 23 Feb 21

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Apply no later than 16 March 2021
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DTU Bioengineering is looking for an academic administrator to support the Head of Studies of the master programme ‘Life Science Engineering and Informatics’, and to take part in general administrative tasks at the department.

As the academic administrator for the Head of Studies, you will be instrumental in ensuring a tight collaboration between DTU Bioengineering and the Sino-Danish Center (SDC), and also crucial as the administrative contact person for our Chinese collaborators.

The Sino-Danish Center is a collaboration between all Danish universities and the Chinese Academy of Sciences. They facilitate research between Danish and Chinese scientists, and teach eight Master programmes aimed at both Chinese and Danish students. Five of the programmes are in collaboration with DTU. Read more here: https://www.dtu.dk/english/Education/msc/Joint-International-Programmes-1-/SDC

The education offered by the programme Life Science Engineering and Informatics (LEI) teaches modern, large scale tools of molecular biology including mass spectrometry and next-generation sequencing, as well as computational skills needed to master these technologies.

The job
Your main responsibilities will be:

  • Planning the teaching calendar each semester, and coordinating with the course responsible
  • Budgeting and planning activities for students and teachers, and applying for funding
  • Planning teaching committee meetings, taking minutes and ensuring follow-up on action points
  • Revising and reviewing the curriculum of courses according to feedback and new rules
  • Recruiting new students to the programme
  • Coordinating Master thesis defenses in China and Denmark, including setting up video links in Denmark for the oral defenses
  • Guiding students regarding visa application process, programme overview, contact to teachers and other programme related matters

In addition, you will be responsible for various tasks related to the overall administration of DTU Bioengineering, such as:

  • Critical approval of all timecards related to the department’s employees at the end of each month
  • Filing funding applications and related documents in DTU DOCX
  • Various administrative ad hoc tasks

You will be a part of DTU Bioengineering’s administration consisting of approx. 25 administrative colleagues. You will be referring to the Head of Teaching, and will have a close collaboration with the Head of Studies for the master programme “Life Science Engineering and Informatics”, as well as with your colleagues in the administration.

Our expectations of you
As an ideal candidate for the position you have an academic background and previous experience with educational administration. You are extremely well organized and skilled in creating effective and systematic workflows. You are proactive in problem solving and good at meeting deadlines. You are comfortable juggling multiple tasks and working in many different administrative IT systems (primarily Oracle), and you are a skilled communicator in both written and spoken Danish and English.

If you have knowledge of and experience with Chinese culture and language, and working within a bureaucratic framework, that will be an advantage. Finally, we expect you to have a positive attitude and to contribute to a positive working environment creating good relations both within the department administration, and with respect to our scientists and external collaborators.

We offer
We offer a full-time permanent position with flexible working hours, in an interesting and challenging international environment focusing on education, research, public-sector consultancy and innovation. We strive for academic excellence, collegial respect and freedom tempered by responsibility.

We offer an interesting and challenging job in an international atmosphere with the focus on research, teaching, innovation and scientific advice for the benefit of the surrounding community. We place emphasis on a high level of professionalism among our staff, so skills development is an integral part of our organization. We offer a great flexibility in the position. In the area of technical and natural sciences, DTU is one of the leading research and education institutions in Europe.

Salary and appointment terms
The appointment will be based on the collective agreement with the Danish Confederation of Professional Associations. 

Application and contact
Please submit your online application no later than 16 March 2021Open the “Apply online” link, fill out the form and attach your motivated application, CV and exam certificates. 

Further information may be obtained from Head of Teaching, Malene Bonné Meyer, mbme@dtu.dk, +45   9351 1284, and Head of Administration, Lykke Hindsgaul, lykkeh@dtu.dk, +45 2445 4514.

All interested candidates irrespective of age, gender, race, disability, religion or ethnic background are encouraged to apply.

The Department of Biotechnology and Biomedicine (DTU Bioengineering) conducts research, educates future bio-engineers, provides scientific advice and innovate within the areas of microbiology, biochemistry, biotechnology and biomedicine. The research at DTU Bioengineering is at the highest international level and focuses on the societal and scientific challenges within the field. Research is conducted within three main areas: Microbial ecology and physiology, Industrial biotechnology and cell factories, and Biomedicine and health. The department has extensive collaboration with national and international research units and industries. DTU Bioengineering has approx. 290 employees, of whom 2/3 are scientific staff. The department is located at DTU Lyngby Campus.

You can read more about the department at our web page: www.bioengineering.dtu.dk.

Technology for people
DTU develops technology for people. With our international elite research and study programmes, we are helping to create a better world and to solve the global challenges formulated in the UN’s 17 Sustainable Development Goals. Hans Christian Ørsted founded DTU in 1829 with a clear vision to develop and create value using science and engineering to benefit society. That vision lives on today. DTU has 12,000 students and 6,000 employees. We work in an international atmosphere and have an inclusive, evolving, and informal working environment. Our main campus is in Kgs. Lyngby north of Copenhagen and we have campuses in Roskilde and Ballerup and in Sisimiut in Greenland.